Accessing the speaker portal of the App:

The email will read....

Dear 2020 MACUL Conference Speaker:

You are a valued participant of this year's Conference. MACUL is requesting you take advantage of this opportunity to load & update your headshot and session handouts/presentations. You can also update the fields on your profile such as your bio or job title.

Headshot Specifications: 300×300 pixels, 72 dpi, in either .jpeg or .png format.

Handout Specifications: .pdf format only: 6MB maximum, you may upload as many as you like.

To upload your .pdf materials and headshot, follow these instructions:

1. Go to:

Enter your login details:
Email address: "your email address"
Password: Password (different for everyone)

2. Follow the instructions on the webpage to finish uploading your materials and updating your profile.

Check out your Headshot in the 2019 MACUL Conference Mobile App!

For iOS and Android devices, search your App Store or Google Play for "MACUL.”

For all other phone types, including those listed above and Blackberry, point your mobile browser to to be automatically directed to the proper download for your particular device.

Should you have any questions, please feel free to contact or for technical issues.

Posting Handouts to the MACUL20 App

Please post your handouts and electronic resources to the MACUL20 app for prospective participants. We know, from their feedback in prior years, that participants are particularly grateful for any handouts they can access. Direction for uploading are in the email from above.

NOTE: You can only upload .PDF documents to the app. 

The app supports the upload of files only (not web links). For best results, upload PDFs with a max filesize of 6mb. Upload your presentation and/or handouts (PDF format, with a maximum size of 6MB). If you have web links that you wish to share (such as Google Documents, Slides Presentations, your school website), copy and paste all the links you wish to share with participants onto a document, and then save it as a PDF. This PDF is what you will upload to the app. 

See instructions below for tips to ensure that your Google files are shared correctly.

"Anyone with the link can view" - Share Google Resources and use a URL Shortener 

Copy Link
When sharing Google resources (Doc, Presentation, Sheet, or even a Folder) set view rights so "Anyone with the link can view" and copy the URL. This URL can be very long and nearly impossible to enter manually if need. For example, this is a URL for a presentation: It is recommended you user a URL shortener such as,, or my favorite, I like to use because if you have an account you can customization of the part of the address which following So this long URL becomes: - a much easier address to share with others. If participants want to make a copy of this file, they can go to File and "Make a copy" In the Sharing Settings => Advanced you can "Disable options to download, print, and copy for commenters and viewers" if desired. If you share an entire folder, files can be copied individually.
Prompting Attendees to Create a Copy

Some presenters like to share their files with attendees, and encourage them to make a copy - where they can add their own notes to their copy of your presentation. Notes may be added in a variety of ways, such as by using Comments or in a shared Presentation, in the Notes area. 
Make a Copy
 To encourage attendees to make a copy of your presentation, you can bypass the entire, "Make a copy" by prompting them to make a copy when they click on your URL by making this minor change, delete the "/edit?usp=sharing" at the end of your file address and replace it with "/copy" For example, this link: becomes 
Now all participants need to do is click "Make a copy" and now they have their own version for adding notes. This is similar to when teachers use Google Classroom to create a copy of a Google file for each student. Remember, once a copy is created, any changes to your document will not be reflected in their copy of the document.  And this trick will not work with folders. It only works with individual files.

Make it even more user friendly by using the special "make a copy URL" along with a URL Shortener such as Now a URL such as takes a user directly to the prompt to Make a copy of your file.

Speaker Resources Site | | Copyright 2019