Posting Handouts to the MACUL17 App
Please post your handouts and electronic resources to the MACUL17 app for prospective participants. We know, from their feedback in prior years, that participants are particularly grateful for any handouts they can access. The primary presenter should have received an email from Core Apps (email@example.com) with instructions.
The app supports the upload of files only (not web links). For best results, upload PDFs with a max filesize of 6mb. Upload your presentation and/or handouts (PDF format, with a maximum size of 6MB). If you have web links that you wish to share (such as Google Documents, Slides Presentations, your school website), copy and paste all the links you wish to share with participants onto a document, and then save it as a PDF. This PDF is what you will upload to the app.
See instructions below for tips to ensure that your Google files are shared correctly.
"Anyone with the link can view" - Share Google Resources and use a URL Shortener
When sharing Google resources (Doc, Presentation, Sheet, or even a Folder) set view rights so "Anyone with the link can view" and copy the URL. This URL can be very long and nearly impossible to enter manually if need. For example, this is a URL for a presentation: https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/edit?usp=sharing It is recommended you user a URL shortener such as goo.gl, tinyurl.com, or my favorite, bit.ly I like to use bit.ly because if you have an account you can customization of the part of the address which following bit.ly. So this long URL becomes: http://bit.ly/migooglesecret - a much easier address to share with others. If participants want to make a copy of this file, they can go to File and "Make a copy" In the Sharing Settings => Advanced you can "Disable options to download, print, and copy for commenters and viewers" if desired. If you share an entire folder, files can be copied individually.
Prompting Attendees to Create a Copy
Some presenters like to share their files with attendees, and encourage them to make a copy - where they can add their own notes to their copy of your presentation. Notes may be added in a variety of ways, such as by using Comments or in a shared Presentation, in the Notes area.
To encourage attendees to make a copy of your presentation, you can bypass the entire, "Make a copy" by prompting them to make a copy when they click on your URL by making this minor change, delete the "/edit?usp=sharing" at the end of your file address and replace it with "/copy" For example, this link: https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/edit?usp=sharing becomes https://docs.google.com/presentation/d/1CHBILpEzTZWXDXL1hqQZSce6Hvc3cEIwhQAytCcqG8g/copy
Now all participants need to do is click "Make a copy" and now they have their own version for adding notes. This is similar to when teachers use Google Classroom to create a copy of a Google file for each student. Remember, once a copy is created, any changes to your document will not be reflected in their copy of the document. And this trick will not work with folders. It only works with individual files.
Make it even more user friendly by using the special "make a copy URL" along with a URL Shortener such as bit.ly Now a URL such as http://bit.ly/migoogleprojects takes a user directly to the prompt to Make a copy of your file.
Speaker Resources Site | maculconference.org | Copyright 2016